Emerge Seeks Executive Assistant

  • Oct 26, 2021
  • Emerge Staff

About Emerge 

Emerge is fundamentally changing the face of politics in this country by breaking down barriers, opening doors, and creating pathways for Democratic women to get involved in politics. We are the nation’s premier organization that recruits, trains, and provides a powerful network to Democratic women who want to run for office. Since 2002, Emerge has trained more than 4,500 Democratic women to run for office and there are more than 1000 Emerge alumnae currently in elected office.

Our Core Values:

  • Belonging 
  • Empowerment 
  • Transformation
  • Excellence

At Emerge, diversity, equity and inclusion are at the heart of our mission. We want our team to reflect the incredible diversity of the political power we seek to build. Therefore, we especially encourage applications from people of color, LGBTQ individuals, people with disabilities, and members of other groups who are underrepresented in our political system. 

Position Overview 

The Executive Assistant will support the President with all administrative and executive support functions, including scheduling, managing travel, generating reports, transcribing minutes from meetings, creating presentations, and conducting research. They will be the primary point of contact for all internal and external stakeholders on matters pertaining to the President and serve as a liaison to the Board of Directors. The Executive Assistant will work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The ideal candidate for this role is impeccably organized, superbly detail-oriented with a strong interest in our mission of increasing the number of Democratic women in public office. 

Essential Duties and Responsibilities: 

  • Provide sophisticated calendar management for the President. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
  • Complete a broad variety of administrative tasks that facilitate the President’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense reports.
  • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the President, including those of a highly confidential or critical nature.
  • Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the President’s style and organization policy.
  • Work closely with the President to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a “barometer,” having a sense for the issues taking place in the environment and keeping the President updated. Anticipate the President’s needs in advance of meetings, conferences, etc. 
  • Work with the Senior Leadership Team to coordinate the President’s outreach activities. Follow up on contacts made by the President to cultivate ongoing relationships. 
  • Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings, compile and distribute presentation materials. 
  • Coordinate conference calls and virtual meetings with internal and external groups, including organizing the dial-in and login information. 
  • Provide office management to include, providing hospitality to all guests and help to create a  welcoming environment. Answer main phone line and respond to inquiries. Process and distribute daily mail. Replenish office supplies.  
  • Maintain absolute discretion and confidentiality in all verbal and written communication including messages, calls, and reports; treat all information confidentially. 
  • Other projects/duties as assigned for the overall benefit of the organization. 

Qualifications:

The ideal candidate for this position will be a highly organized self-starter with exceptional skills in problem-solving and verbal and written communications. While experience in a similar role in the political sector is not required, a commitment to the advancement of Democratic women in politics is.

  • Enthusiasm for the advancement of Democratic women in politics;
  • At least 3-5 years of experience in an administrative role.
  • Strong ability to execute work with a diversity, equity, and inclusion lens. 
  • High degree of maturity in dealing with diverse groups of people, including Board members,  senior executives, staff, community leaders, donors, and funded partners 
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. 
  • Ability to switch gears at a moment’s notice. 
  • Ability to work independently with little supervision while demonstrating a high-level of maturity and confidentiality. 
  • Superior organizational skills and ability to balance competing timelines while managing complex situations in a fast-paced environment. 
  • Excellent oral communication and writing skills that can be deployed with a wide array of stakeholders with diverse perspectives and styles. 
  • Highly detail-oriented. 
  • Self-aware and able to negotiate one’s needs as appropriate. 
  • A proven ethic of service and desire to be a part of a fun, hard-working team.
  • Experienced in the use of Microsoft Office programs, specifically Word, Excel, and PowerPoint. Proficient in Google Suite including Gmail, Sheets, Slides, Documents.
  • High level of initiative and personal accountability for the quality and impact of work.
  • Ability to solve problems creatively, be proactive, and handle uncertainty and ambiguity. Understands the importance of working together to achieve our mission.

Job Location 

The Emerge Executive Assistant must be based in the Emerge headquarters in Washington, D.C.

Salary and Benefits

Emerge offers a competitive compensation and benefits package which includes medical, dental, and vision coverage, employer-paid short-term and long-term disability, employer-paid life insurance,  supplemental wellness insurance, technology stipend, employee assistance program, and 401k  retirement plan. We also offer a generous time-off plan and the opportunity to work with a dynamic team of mission-driven people. Salary Range: $60,000-$70,000

How to Apply 

Please send a resume and cover letter with the email subject “Executive Assistant” to search@emergeamerica.org. In your cover letter, include a description of how your background aligns with this position and an explanation of your interest in women in politics.

Emerge will not be able to respond to all applicants. Only those who qualify for an interview will be contacted. NO CALLS PLEASE.